GIFT City secretarial and corporate services.
Incorporation, post-incorporation compliance, board and shareholder governance, and statutory filings — delivered by experienced Company Secretaries across GIFT City, India, and the UAE.
The secretarial and corporate function rarely makes the headlines — but it is what keeps a regulated business operationally clean.
Incorporation done correctly, board and shareholder meetings convened on time, registers maintained, statutory filings made on schedule, and corporate records kept in order — these are the things that auditors, regulators, banks, and investors look at when due diligence happens, and they are the things that quietly fail when delegated to people without the right qualifications and discipline.
AxiomSync provides senior-led secretarial and corporate services for entities operating in GIFT City and across the UAE, delivered by qualified Company Secretaries who are Members and Fellow Members of the Institute of Company Secretaries of India (ICSI) and who handle incorporation and post-incorporation compliance, governance frameworks, and statutory filings as part of their daily practice — not as an occasional sideline.
This service is built for:
Structured secretarial and corporate support across GIFT City IFSC, India, and the UAE for regulated and cross-border entities.
New GIFT City IFSC Entities
New entities being incorporated in GIFT City IFSC, including IFSC Companies, LLPs, branches, and trusts.
Existing IFSC Entities
Existing GIFT City entities requiring ongoing secretarial and post-incorporation support.
India–IFSC Expansion Structures
Indian companies establishing IFSC subsidiaries or branches and needing coordinated secretarial work across both jurisdictions.
UAE-Based Groups
UAE entities (DIFC, ADGM, mainland) needing parallel secretarial support alongside their GIFT City presence.
International Corporate Groups
International groups requiring multi-entity secretarial coordination across India and the UAE.
Family Offices & Investment Funds
Family offices and family investment funds requiring governance discipline and structured corporate record management.
Regulated Financial Entities
Fund managers, fintechs, broker-dealers, and other regulated entities outsourcing the secretarial function instead of building it in-house.
End-to-end secretarial and corporate support across GIFT City, India, and the UAE.
From incorporation and post-incorporation compliance to governance, filings, and multi-jurisdiction coordination, AxiomSync delivers a fully managed secretarial function for regulated and cross-border entities.
Incorporation and entry setup
We manage the full incorporation workflow for GIFT City entities — name approval, drafting of constitutional documents (memorandum and articles, LLP agreement, trust deed, or branch documentation), filings with the Ministry of Corporate Affairs and other authorities, Provisional Letter of Allotment, SEZ formalities, and integration with the IFSCA authorisation process where applicable.
Post-incorporation compliance
We handle the recurring post-incorporation compliance workstream — board and shareholder meetings (notices, agendas, minutes, resolutions), statutory registers, annual returns, annual general meetings, ROC filings, and the wider Companies Act compliance calendar applicable to GIFT City entities.
Board and shareholder governance
We support board and committee functioning — preparing board packs, drafting resolutions, recording minutes, maintaining attendance and decision logs, and coordinating shareholder communications, EGMs, and resolutions through written consent or in-person meetings.
Statutory registers and corporate records
We maintain the full statutory register stack — registers of members, directors, charges, beneficial ownership, related parties, and other prescribed registers — along with the underlying corporate records expected to be available for inspection and audit at any time.
Corporate filings and changes
We manage all corporate filings — director appointments and resignations, share allotments and transfers, capital changes, registered office changes, charge creation and satisfaction, beneficial ownership disclosures, and amendments to constitutional documents.
UAE secretarial support
For clients with parallel UAE entities, we provide secretarial support across DIFC, ADGM, and mainland UAE — including incorporation work, board governance, statutory record-keeping, and coordination with UAE regulators. This is one of the most active corridors of work for AxiomSync, particularly for clients running paired GIFT City and UAE structures.
Fund-related secretarial work
We handle the secretarial workstream specific to fund vehicles — trustee documentation, contributor admissions, scheme amendments, fund-level board and committee work, and the corporate filings that sit around scheme launches and closures.
Group-wide secretarial coordination
For groups with multiple entities across GIFT City, India, and the UAE, we coordinate the secretarial workstream as a single integrated function — consolidated calendars, parallel filings, harmonised minute-taking, and group-level governance reporting.
A typical AxiomSync secretarial engagement runs across four stages.
Structured delivery model covering onboarding, operating framework setup, ongoing execution, and periodic review of the secretarial function.
Onboarding and baseline
Review the entity's incorporation status, current secretarial position, and outstanding obligations. Identify any historical gaps that need remediation before forward-looking work begins.
Calendar and operating model
Build the secretarial calendar — board cycles, shareholder meeting cycles, statutory filings, annual deadlines — and agree on documentation templates, signing protocols, and approval workflows.
Ongoing delivery
Run the secretarial workstream against the agreed calendar — meetings, minutes, registers, filings, governance reporting — with documented evidence and version control of every output.
Periodic review
Review the secretarial position at scheduled intervals, refresh for any structural or regulatory changes, and support audit, due diligence, or regulator interaction as needed.
Where international experience matters in GIFT City structuring.
Many AxiomSync clients operate paired structures — a GIFT City vehicle alongside a DIFC, ADGM, or mainland UAE entity — and need their secretarial work coordinated across both. Done well, this means harmonised governance, consistent documentation standards, and parallel filings that hold up under audit and regulator scrutiny in both jurisdictions. Done badly, it creates parallel inconsistencies that surface at the worst possible moment.
AxiomSync’s secretarial team works across India and the UAE as part of its standard practice. The wider 10 Leaves group has been delivering secretarial and corporate services for regulated businesses across DIFC, ADGM, and DWTC since 2004, and AxiomSync brings that combined India–UAE capability into the GIFT City conversation as a single, coordinated workstream.
20+
Years of group experience500+
Licensing mandates delivered5+
Global financial centresJurisdictions benchmarked in structuring
Common questions on secretarial and corporate services in GIFT City and the UAE.
Post-incorporation compliance covers the recurring statutory work required of any company under Indian law, applied in the GIFT City context — board and shareholder meetings, statutory registers, ROC filings, annual returns, beneficial ownership disclosures, and changes to directors, share capital, or registered office. For regulated entities, it sits alongside the IFSCA-specific compliance workstream.
Whether a Company Secretary is required as a statutory appointment depends on the entity type, capital, and category under the Companies Act and applicable GIFT City frameworks. Even where a statutory appointment is not strictly required, most regulated entities benefit from professional secretarial support to maintain registers, governance discipline, and filings to a standard that holds up under audit and regulator scrutiny.
Yes. AxiomSync's secretarial team works across GIFT City, India, and the UAE (DIFC, ADGM, mainland) as standard. Coordinated India–UAE secretarial coverage is one of the most active areas of our practice, particularly for clients with paired structures or UAE-based promoters using GIFT City as their India gateway.
Secretarial work is typically priced on an annual retained basis, scoped to the number of entities, the cadence of board and shareholder meetings, the volume of statutory filings, and any specialist work (such as fund-related secretarial activity or multi-entity group coordination). The model is designed to be predictable rather than transactional.
We start with a documented baseline review and identify any historical gaps — missing minutes, outdated registers, missed filings, incomplete beneficial ownership records — and put together a remediation plan to bring the entity to a clean position before forward-looking secretarial work begins. This is far easier and cheaper to do proactively than under audit or regulator pressure.
Secretarial work at AxiomSync is led by qualified Company Secretaries who are Members and Fellow Members of the Institute of Company Secretaries of India (ICSI), with experience across regulatory compliance, corporate governance, and statutory filings in both GIFT City and the UAE. The work is not delegated to junior or unqualified staff.
Practical intelligence for GIFT City secretarial and structuring decisions.
Post-Incorporation Compliance in GIFT City — A Working Calendar
A practical guide to the recurring secretarial and statutory obligations every GIFT City entity should track.
Read more →
Coordinating Secretarial Work Across GIFT City and the UAE
A view on how paired India–UAE structures can run their secretarial function as a single coordinated workstream.
Read more →
Beneficial Ownership and Statutory Registers — What Actually Gets Inspected
A practitioner's view of what auditors and regulators look at when reviewing corporate records.
Read more →Need senior-led secretarial support for your GIFT City entity?
Whether you are incorporating a new entity, taking over an existing secretarial function, coordinating across GIFT City and UAE structures, or remediating historical gaps, AxiomSync can provide qualified, ongoing secretarial and corporate services as a managed workstream.